Compliance Management

• Conduct KYC and sanctions screening for customers, suppliers, and vessels through LSEG/World-Check One and internal systems.
• Monitor export control guidelines (SECO, OFAC, EU) and ensure all related documentation and procedures are properly followed.
• Maintain PDPA documentation, consent records, and support data protection activities.
• Assist with documentation and responses for bank compliance reviews and regulatory queries.

Internal Controls

• Manage and update internal control documentation required for audits, including JSOX.
• Coordinate with departments to gather audit evidence and ensure adherence to established process controls.
• Identify workflow gaps and highlight risks to the Head of Finance & Administration.

ISO Documentation & Audit Support

• Maintain ISO records, logs, templates, and documentation in alignment with certification standards.
• Support ISO audit preparations, departmental coordination, and follow-up on corrective action plans.
• Contribute to standardising processes and documentation to ensure accuracy and consistency across functions.

SOP Governance

• Review, update, and maintain department-specific Standard Operating Procedures (SOPs).
• Ensure proper version control, timely updates, and documentation consistency across all departments.
• Assist teams in improving workflow clarity and enhancing documentation structure.

Cross-Functional Support

• Partner with multiple departments to ensure compliance, internal control, and documentation expectations are met.
• Provide guidance to staff on compliance practices and documentation standards.
• Support departmental and organisation-wide projects led by the Head of Finance & Administration.
• Documentation Quality & Records Management
• Ensure departments maintain accurate, complete, and compliant documentation.
• Uphold record-keeping standards and proper filing structures.
• Monitor timeliness and completeness of submissions across all functions.